privacy policy
This Privacy Policy was last updated on 5 August 2024
This Privacy Policy explains how the members of The RAAIS Foundation (“we”, “us” or “our”) collect, use and protect personal information across our brands. This Privacy Policy is applicable to our website users (including mobile and social media sites), clients, alumni, job applicants, and other third-parties (“you” or “your”) and discloses the Personal Data gathering and dissemination practices of The RAAIS Foundation in connection with our websites (i.e., raais.co, raais.org) and other digital properties such as our social medial properties, digital communications and other electronic processing (collectively, “Site”). It explains how we use Personal Data that we collect or otherwise receive about you, how you can instruct us if you prefer to limit the use of that information, and the procedures that we have in place to safeguard your privacy.
Personal Data as used in this Privacy Policy means information that identifies, relates to, describes, or can reasonably be linked, directly or indirectly, to a specific natural person. It does not include information that is anonymous, de-identified, or aggregated. Where applicable, Personal Data includes the terms “personal data,” “personal information,” and any other equivalent term as defined in applicable law.
Please read the following information carefully to understand our views and practices regarding your Personal Data and how we treat it. By submitting your Personal Data to The RAAIS Foundation or otherwise interacting with The RAAIS Foundation, you acknowledge and, where applicable, consent to The RAAIS Foundation’s collection and use of your Personal Data as outlined herein.
The RAAIS Foundation reserves the right to modify this Privacy Policy from time to time as necessary. We encourage you to periodically review this Privacy Policy to stay informed about how we are using the Personal Data that we collect.
COLLECTION OF PERSONAL DATA
The Type of Personal Data Collected
The categories of Personal Data that The RAAIS Foundation may collect from, or otherwise receive about you include, without limitation:
Name
Country of residence
Telephone or mobile number
Email address
Job title and/or employment information
Professional and educational background and other information provided in connection with your application for employment
Comments, feedback and other content submitted, including survey information
Any other information you provide to The RAAIS Foundation or The RAAIS Foundation otherwise receives
THE METHOD OF COLLECTION
The RAAIS Foundation may collect or otherwise receive Personal Data in a variety of ways including:
Directly from you: We may collect Personal Data that you choose to provide to us; contact us; request that we send you newsletters, alerts, or other marketing materials; register for a webinar or event; fill out a form; respond to a survey; or otherwise communicate or interact with us.
From other sources: We may receive and collect Personal Data about you from other sources, including publicly available sources; our business partners.
USE OF PERSONAL DATA
The RAAIS Foundation may use Personal Data that it collects for various purposes, including:
To provide services.
To respond to your inquiries.
To send you newsletters, alerts and other information or materials that may interest you, such as information related to webinars and events.
To expand and maintain our list of contacts, including our alumni network.
For marketing purposes
To operate, enhance, and improve our Site and services.
To evaluate your job application and hire you.
For our internal administration purposes such as billing.
For audit purposes.
To manage event and exhibition management
To comply with any legal or regulatory obligations.
To monitor, deter, or respond to any actual or potential fraud or security activities.
For data analysis to understand how Site users use our services to ensure effectiveness of our services and to understand topics that may interest you.
For operating and expanding our business activities.
For Event Management
As a speaker, sponsor or attendee of our events, your personal information will be used in event management, carrying out logistic, administrative and analytics activities, to ensure our events run smoothly and so that we can offer an improved experience for our customers. We may also use your personal information to maintain databases that allow us to encourage further engagement at our events, and to request references in certain circumstances. Moreover, photos and videos are taken at our events, which may feature attendees, speakers or sponsors. Where we have taken photos and videos at our events that feature you as an attendee, sponsor or exhibitor, to the extent permitted by applicable data protection laws, those photos and videos may be used for promotional purposes.
We may use anonymized, de-identified, or aggregated information so that it will no longer be considered Personal Data and use and disclose such information for purposes as permitted by applicable law.
GROUNDS FOR PROCESSING
Some jurisdictions require organizations, such as The RAAIS Foundation, to have legal grounds for processing Personal Data. Where applicable law requires us to justify our processing activities, we rely on the following legal bases:
Performance of a contract: We may need to collect and use your Personal Data to enter into a contract with you or to perform a contract that you have with us.
Consent: Where required, we will obtain your consent. For example, some jurisdictions require us to obtain your consent to process your Personal Data for direct marketing. You may withdraw your consent at any time as described in the RIGHT TO OPT OUT/UNSUBSCRIBE section below.
Legitimate interests: We may use your Personal Data for our legitimate interests to improve our services and the content on our Site as well as for our business purposes. For example, we may use electronic tools to internally process your Personal Data.
Legal obligation: We may process Personal Data as necessary to comply with our legal obligations.
DISCLOSURE OF PERSONAL DATA
The RAAIS Foundation does not sell your Personal Data. We do not disclose Personal Data to third parties, except to the extent permitted or required by law or regulation. We will cooperate with law enforcement authorities around the world.
We may disclose your Personal Data to the following limited categories of recipients only for the purposes described in this Privacy Policy:
Our offices, affiliates and sponsors
Our third-party service providers, including, for example, web-hosting companies, mailing vendors, printers, analytics providers, event hosting services, information technology providers, auditors, and other professional advisors and consultants
YOUR RIGHTS AND CHOICES
Depending on your location, you may have rights in addition to those detailed below. To learn more about your rights and how to exercise them, please review the policy addressing the jurisdiction where you reside (“Your Jurisdiction”) below.
RIGHT TO OPT OUT/UNSUBSCRIBE
Where required under applicable data privacy laws, The RAAIS Foundation will not send any promotional materials to you unless you have opted into receiving these communications via The Method of Collection. Additionally, at any time, you may opt out of having your Personal Data used by The RAAIS Foundation to send promotional correspondence to you by contacting us via email as indicated in the Contact Us section below. You may also “unsubscribe” from our email list at any time by clicking the “unsubscribe” button in any communication from The RAAIS Foundation.
We will try to comply with your request as soon as reasonably practicable. Please note that if you opt out of receiving marketing-related emails from us, we may still send you important administrative messages from which you cannot opt out.
THE RAAIS FOUNDATION’S RIGHT TO CONTACT YOU
The RAAIS Foundation reserves the right to contact you regarding changes to this Privacy Policy, specifically, or any other policies or agreements relevant to you.
COLLECTION OF PERSONAL DATA FROM CHILDREN
The RAAIS Foundation does not knowingly solicit or collect Personal Data online from children under the age of 13 without prior verifiable parental consent. If we learn that a child under the age of 13 has submitted Personal Data online without parental consent, we will take all reasonable measures to delete such information from our databases and to not use such information for any purpose (except where necessary to protect the safety of the child or others as required or allowed by law). If you become aware of any Personal Data The RAAIS Foundation has collected from children under 13, please contact us as indicated in the Contact Us section.
THIRD-PARTY CONTENT
Our Site may include integrated content or links to content provided by third parties, such as social media sites including LinkedIn, Facebook, X, and Instagram, which may have privacy policies that differ from this Privacy Policy. This Privacy Policy does not address the privacy, security, or other practices of the third parties that provide such content. The RAAIS Foundation is not responsible for the activities and practices that take place on these websites. Accordingly, we recommend that you review the privacy policy posted on any external site before disclosing any Personal Data. Please contact those websites directly if you have any questions about their privacy policies.
INTERNATIONAL TRANSFERS OF YOUR PERSONAL DATA
Owing to the global nature of the internet infrastructure, the information you provide may be transferred in transit to countries outside of Your Jurisdiction (that may not have similar protections in place regarding your Personal Data and its use as set out in this Privacy Policy). By submitting your information, you acknowledge the transfer of your Personal Data outside of Your Jurisdiction. We will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this Privacy Policy.
The RAAIS Foundation enters into data transfer agreements with its offices, affiliates, and third-party service providers as required by applicable data protection laws. For more information, please review the jurisdiction-specific policies below.
SECURITY OF YOUR INFORMATION/SECURITY MEASURES
The RAAIS Foundation uses reasonable organizational, technical, and administrative measures to prevent the unauthorized release of or access to Personal Data. All information you provide to us is stored on secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot completely guarantee the security or confidentiality of any communication or material transmitted to/from The RAAIS Foundation’s via the Site or any other electronic means, including email. Accordingly, The RAAIS Foundation is not responsible for the security of information transmitted via the Internet. Any transmission is at your own risk. For more private communication, you may contact the RAAIS Foundation by telephone at the phone numbers provided on the Site or as indicated in the Contact Us section.
Once we have received your Personal Data, we will use strict procedures and security features to try to prevent unauthorized access. We also keep your information confidential. The internal procedures of the RAAIS Foundation cover the storage, access, and disclosure of your information.
RETENTION OF YOUR INFORMATION
We will only retain your Personal Data for as long as necessary to fulfill the purposes for which it was collected or otherwise received by us, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for your Personal Data, we consider the amount, nature, and sensitivity of your Personal Data, the potential risk of harm from unauthorized use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements, including the statute of limitations periods.
CHANGES TO THIS PRIVACY POLICY
We may change this Privacy Policy from time to time, including as required to keep current with rules and regulations, new technologies, and security standards. When we do, we will post the change(s) on our Site and display an effective date at the top of this Privacy Policy so that it will be easier for you to know when there has been a change. If we change this Privacy Policy in a material manner, we will endeavor to provide appropriate notice to you before such changes take effect.
CONTACT US
If you have questions or concerns about this Privacy Policy or how we collect, use, and disclose your Personal Data, you can contact us by email provided below:
info@raais.co